Capture
Missed calls
Returned into the next open chair.
AI chair-time recovery for dental clinics
Recover missed dental calls. Fill chair time before the day ends.
ChairFill AI finds missed calls and WhatsApps, sends the right follow-up, and logs recovered chair time across calls, no-shows, and overdue recalls.
Calls
missed calls returned with the next useful action
No-shows
patients rebooked into open chair time
Recalls
overdue patients brought back into the schedule
agentled.ai/en/lp/front-desk-dental
Filling chair time
Clinic context
Built around chair time, not generic chat.
The pilot starts with the moments reception misses while the team is chairside: calls, no-shows, recalls, and last-minute openings.
Live dental follow-up trail
A browser-style trail connects the patient request, open chair, sent follow-up, and appointment row.
Missed dental call demo
Patient request becomes a booked chair
Follow-up sent
Call transcript
Patient
Inbound call returned by SMS
I missed your call. My crown cracked and I need an appointment before the weekend.
ChairFill AI
Follow-up sent in 21s
I found a Friday 09:30 emergency exam slot and sent the clinic-approved confirmation link.
Recovered chair
Appointment row
Sent
Request
Emergency exam
Source
Missed call
Open chair
Fri 09:30
Patient row
Matched
Recall state
Hygiene due
Next action
Confirmation link sent
Friday 09:30 emergency exam held
Patient matched, open chair found, follow-up sent, and the appointment row logged.
Current follow-upUnrecovered chair time
With ChairFill AIRecovered chair time
Analytics
Instant clarity on recovered chair time.
See missed calls, rebooked no-shows, and recalls in one clean recovery view.
Missed calls
No-shows
Recalls
Adaptive
ChairFill AI adapts over time.
Add clinic context, adjust tone, and tune responses to fit each patient conversation.
Book 30-min review70%
92%
ChairFill AI
I can help move the appointment. Do you prefer morning or afternoon?
Patient
Tomorrow morning works. Do you have anything around 10:00?
ChairFill AI
We have an opening at 10:00. Does that work?
Tune follow-up
02Revenue leaks
Three leaks to close first.
Start where chair time disappears: missed calls, no-shows, and recalls.
High
Calls missed during procedures
$3.2k - $8.5k / month
Daily
High
No-shows not rebooked
$1.8k - $4.6k / month
Weekly
Medium
Overdue recalls untouched
$2.1k - $6.2k / month
Weekly
03Coverage
What ChairFill recovers for the clinic.
Missed calls, no-shows, recalls, reviews, and recovered chair time stay visible without a technical setup tour.
Confirm
Tomorrow's book
Reminders before gaps appear.
Recover
No-shows
Rebooked into open chair time.
Reactivate
Overdue recalls
Hygiene due moves back to the book.
Review
Post-visit reviews
Happy patients get the right link.
Report
Recovered chair time
Every outcome is logged for owners.
04Setup and readiness
Channel, appointment data, recall logic, and consent rules must be clear before go-live.
The fastest pilot uses one clinic-owned channel, a daily appointment source, and a recall list with simple follow-up rules.
Business phone or WhatsApp
Use the clinic-owned channel that patients already call or message for bookings.
Appointment source
Connect a booking calendar, PMS export, CRM list, or daily appointment table.
Recall list
Include due and overdue hygiene/checkup patients with last-visit dates and opt-out state.
Clinic-approved wording
Confirm the phrases used for hygiene, emergency, treatment-plan, and review follow-ups.
Consent and review routing
Define STOP handling, quiet hours, and what happens when a patient is unhappy.
Patient-visible follow-ups use clinic-approved wording
Consent, opt-out state, and quiet hours are checked before each outreach run
Unhappy patient review paths stay internal before public review links
Front Desk pilot